Wednesday, December 19, 2012
Tuesday, September 25, 2012
Monday, September 24, 2012
Friday, September 21, 2012
Thursday, September 13, 2012
Board Minutes 8-9-12
Here are tne notes for the board meeting held on 8/9/12
The next meeting is Sept. 20th. Come if you can.
Click Here for the link.
The next meeting is Sept. 20th. Come if you can.
Click Here for the link.
Friday, August 31, 2012
Exterior Repair Notice August 2012
Exterior Repair Notice
August 2012
With rising costs to maintain the Evanston Estates (EEHOA) community, and in the interest of keeping the association dues down to maintain and repair the exterior of the buildings, the following repair procedures will now be implemented.
· Owners are allowed to get their own contractors for exterior repairs, excluding roofing, painting and / or siding repairs. Any repair which directly affects another owner must have their written permission to proceed.
· All repairs requested must be pre-approved by the EEHOA Architectural Control Committee (ACC).
o This means you must present the ACC all your drawings, associated costs, and labor figures before the project begins and have it approved before work commences. If you fail to comply with these procedures you may be required to pay out-of-pocket for the restoration of the affected areas back to their original state.
o The association will only approve reimbursement of repairs & maintenance which follow all of the City of Evanston building code requirements. Other projects which may not qualify for reimbursement must still go through the same approval process.
· After the pre-approved work is complete, the invoice must then be submitted to the board within 30 days of completion. Failure to submit all expenses may result in forfeiture of funding.
o The HOA will only pay at a “reasonable and customary” rate which is predetermined and discussed at the time of approval. Approval of repairs and maintenance will be considered when funds are available and no outstanding debts are owed by the owner to the EEHOA. You will receive an authorization letter to begin your project.
· The ACC will inspect the project to make sure it complies with all building codes and meets pre-determined requirements and send you a check for the pre-approved amount.
What this means for you:
If you feel your steps, handrail, guardrails, decks or other exterior common-area things are in need of repair, please submit your plans and estimates for repair or replacement to the ACC. If the committee agrees that repairs are: 1) Necessary, 2) The estimate is reasonable and customary, and 3) The funds are available, you will then be given written approval to begin repairs. All city codes must be followed. Once the work has been completed, contact the ACC for inspection and provide your receipts for payment.
Exterior improvements will only be reimbursed by the EEHOA if the item is required by code. Please contact the ACC if further details are needed.
Additional Information:
Per city code (R311.5.6), handrails are required on one side when you have four (4) or more steps. Any unit with three (3) or less steps does not require a handrail therefore you may remove these rails.
August 2012
With rising costs to maintain the Evanston Estates (EEHOA) community, and in the interest of keeping the association dues down to maintain and repair the exterior of the buildings, the following repair procedures will now be implemented.
· Owners are allowed to get their own contractors for exterior repairs, excluding roofing, painting and / or siding repairs. Any repair which directly affects another owner must have their written permission to proceed.
· All repairs requested must be pre-approved by the EEHOA Architectural Control Committee (ACC).
o This means you must present the ACC all your drawings, associated costs, and labor figures before the project begins and have it approved before work commences. If you fail to comply with these procedures you may be required to pay out-of-pocket for the restoration of the affected areas back to their original state.
o The association will only approve reimbursement of repairs & maintenance which follow all of the City of Evanston building code requirements. Other projects which may not qualify for reimbursement must still go through the same approval process.
· After the pre-approved work is complete, the invoice must then be submitted to the board within 30 days of completion. Failure to submit all expenses may result in forfeiture of funding.
o The HOA will only pay at a “reasonable and customary” rate which is predetermined and discussed at the time of approval. Approval of repairs and maintenance will be considered when funds are available and no outstanding debts are owed by the owner to the EEHOA. You will receive an authorization letter to begin your project.
· The ACC will inspect the project to make sure it complies with all building codes and meets pre-determined requirements and send you a check for the pre-approved amount.
What this means for you:
If you feel your steps, handrail, guardrails, decks or other exterior common-area things are in need of repair, please submit your plans and estimates for repair or replacement to the ACC. If the committee agrees that repairs are: 1) Necessary, 2) The estimate is reasonable and customary, and 3) The funds are available, you will then be given written approval to begin repairs. All city codes must be followed. Once the work has been completed, contact the ACC for inspection and provide your receipts for payment.
Exterior improvements will only be reimbursed by the EEHOA if the item is required by code. Please contact the ACC if further details are needed.
Additional Information:
Per city code (R311.5.6), handrails are required on one side when you have four (4) or more steps. Any unit with three (3) or less steps does not require a handrail therefore you may remove these rails.
Friday, June 8, 2012
Last Post on 6-8-12
Last Post of the day I promise... If you know any owner or you yourself who would like to receive an e-mail every time there is a post, let me know by posting a comment with their e-mail and I will add their address to the list of people e-mailed as well. Please note that all posts are public and able to be seen by any viewer of this blog.
Thanks,
Travis Hogman
Thanks,
Travis Hogman
EEHOA Rules
Here is a copy of the rule booklet adopted by the Evanston HOA Board on July 2009. The rules contained here must comply with the bi-laws filed with Uinta County, however may also add clarification to those rules. A good example of the clarification added are the fines found for infractions of the bi-laws. Again, Landlords, this is a good resource of the rules for your tenants living in the complex.
If you have any questions please feel free to post a comment. It will be e-mailed to a member of the board and will be addressed in the next Board Meeting.
Evanston Estates Rules & Regulations Booklet
If you have any questions please feel free to post a comment. It will be e-mailed to a member of the board and will be addressed in the next Board Meeting.
Evanston Estates Rules & Regulations Booklet
CC&Rs and Bi-Laws
Below is a link to see the current Bi-Laws for the Evanston Estates.
a. Homeowners' associations ("HOAs") are usually non-profit corporations, set up to maintain a certain standard of quality in a neighborhood. Associations are made up of individual property owners and their aim is to keep property values in a development as high as possible. HOAs are created under and are regulated by state law. They conduct their operations according to their governing documents, which are called bylaws, articles and declarations and covenants, conditions and restrictions (CC & Rs).
Evanston Estates CC&R's and Bi-Laws
HOA business 6-8-12
Please see the links below for the most current HOA business.
The most recent Board Meeting was held on June 7th of 2012. We will be providing those notes after they are approved by the board in the July 5h Board Meeting.
The Board Meeting scheduled for May 3rd of 2012 was cancelled due to lack of attendance. Therefore there are no notes for that month.
This link below will show the notes for the meeting held on April 5th of 2012.
Board Meeting 4/5/12
This link is a repeat of the last post that already shows the board meeting notes as pictures. I have just learned how to add links to the documents and thus have uploaded it for anybody that wishes to print them as a document instead of a picture here you go... below will show the notes for the meeting held on March 1st of 2012.
Board Meeting 3/1/12
Below is the link to the parking notice sent to all homeowners. Note to landlords: you may provide your tenants with a link to this website so they may receive these notices directly so you do not have to re-send them to your tenants.
Parking Notice
Friday, April 20, 2012
Wednesday, March 14, 2012
Evanston Estates HOA
Welcome to the blog of the HOA where anybody can participate. We are a community who believes in the collective power of who we live around. Together we ought to make a better more beautiful community.
You should expect to see things on this blog like the monthly meeting notes and CC&R's (codes, covenants, and restrictions) of the HOA.
in 2012 we are planning on having our HOA Board meetings the first Thursday of every month. If you would like to come and participate please do. Stand by for a post with further information such as the address.
You should expect to see things on this blog like the monthly meeting notes and CC&R's (codes, covenants, and restrictions) of the HOA.
in 2012 we are planning on having our HOA Board meetings the first Thursday of every month. If you would like to come and participate please do. Stand by for a post with further information such as the address.
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